Hybrid Board Meetings

The outbreak forced a number of nonprofit organizations to rethink how they hold board meetings. Some nonprofits chose hybrid meetings to accommodate both in-person and remote attendees, instead of sacrificing the safety and health of their board members and staff. If they don’t have the right preparations and the right tools the hybrid board meetings could be a nightmare for everyone participants.

The best way to ensure a smooth and efficient board meeting experience is by using a dedicated online collaboration tool such as BoardPro that lets you create efficient and detailed agendas. Setting an agenda with clear objectives and time limits for discussions can help your group stay on track and accomplish its goals within the time allocated. The software offers a variety of features to make your meeting more interactive and collaborative such as private mode, anonymous voting, and digital whiteboards.

Another essential tool for a hybrid meeting is a virtual voting system. This feature can remove social and geographical barriers to increase diversity on your board while making it easier for everyone to be involved in decision-making. BoardPro’s virtual vote feature allows you quickly and accurately to record votes online. It also offers the option for anonymous voting, so that sensitive decisions can be made without compromising the integrity of the board’s decision-making process.

It is also essential to give remote participants easy-to-use video system that can improve the meeting experience. Some companies provide self-focusing cameras, such as the Owl Labs’ self-focusing Meeting Owl which automatically will focus on the person speaking while displaying everyone else on screen. This makes the meeting more engaging and interesting even for those who aren’t physically present.

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